YoungStroke 2015 invites current sessions by healthcare professionals about innovative therapies, practices and research to enhance understanding of the young stroke experience. We also invite concurrent sessions by community-based organizations who render innovative services to young stroke survivors and/or their caregivers. Submissions are accepted at email@example.com prior to December 1, 2014.
Individuals who desire to submit a proposal for either a concurrent presentation or poster session must adhere to all requirements outlined here. Additional A/V must be ordered on the YoungStroke website via the submission form to be available prior to May 2015.
YoungStroke 2015 is an inclusive event where all attendees should be able to participate in all events. Presenters are asked to follow all presentation accessibility guidelines when designing and presenting at YoungStroke 2015. Accessibility will be a part of the evaluation of all presenters.
Presentation Format: Concurrent Sessions
Concurrent Sessions are 60-75-minute sessions by a single presenter or a panel, comprised of no more than four participants. There will be four different time slots for concurrent sessions. These sessions will be offered on Sunday and Monday.
Concurrent Session Presentations Include:
- Theatre style seating (chairs in rows)
- Head table and chairs for speakers
- LCD projector and screen
- One podium with microphone
Presenters are responsible for the production and replication of their own handouts. Any additional A/V beyond what is listed above (laptop, flipchart, overhead projector, etc.) must be requested before the event and must be paid for by the presenter. All information presented must adhere to the below presentation accessibility guidelines.
Presentation Format: Graduate Research Poster Session
The poster session will occur on both Sunday and Monday; it is expected that posters will remain on display during the entire Poster Session time. Applicable fees will be posted prior to May 2015.
Poster Session Details
- Location: Posters will be located in the Omni Jacksonville’s exhibit hall.
- Set-up: 8:00 am – 10:00 am Sunday, June 28th
- Sunday, June 28, 2:00 pm – 5:00 pm. Poster presenters are expected to be present and staff their poster(s) during this time and respond to questions from conference attendees.
- Monday, June 29, 8:00 am – 4:00 pm. Posters will remain on display for conference attendees to browse at their leisure. It is not expected that poster presenters will staff their posters at this time. However, it is encouraged that handouts and materials be left for attendees to browse.
- Take-down: Monday, June 29, 4:00 – 5:00 pm. Any materials remaining on or near the posters at this time will be thrown away by hotel staff. YoungStroke 2015 volunteers will be available to assist with take-down as needed.
Poster presentations include:
- One tabletop space of 3′ deep x 6′ long, with a tablecloth.
The poster session will include a contest for the (a) most creative, (b) most informative and (c) most appealing poster. Attendees of the Sunday evening session will be given a ballot and asked to vote. Each winning poster will receive one (1) substantial prize, to be presented during the Monday morning award presentations. Presenters are encouraged to be as creative as possible when designing posters that appeal to our multiple target audiences of young stroke survivors, caregivers, healthcare professionals and other graduate researchers.
Poster Handouts & A/V
Presenters are responsible for the production and replication of their own handouts. YoungStroke 2015 will have a limited number of push-pins, Velcro strips and T-pins available for hanging posters. Any additional A/V, including electrical outlet and internet access, must be requested before the event and must be paid for by the presenter. All information presented must adhere to the below presentation accessibility guidelines. If you require more than one poster board for your display, please contact Miranda Brenneman via firstname.lastname@example.org. Shipping information will be sent to presenters at a date prior to May 2015.
Accessibility: Spoken or Audio Presentations
Individuals who are blind, deaf, have low vision or are hard of hearing may be present in your audience. Follow the guidelines below to ensure everyone can follow your presentation.
- If present, make sure that sign language interpreters have a copy of your presentation before you begin.
- Presenters should describe slides and graphics briefly. For example: “This slide covers these three key points…” and, “This graph illustrates these key points.”
- Avoid referring to items using words like “this, that, these, and those,” unless you indicate what “this” means. For example: “This map shows…, These results indicate…” rather than “This shows…” People who can’t see you pointing to a slide don’t know that “this” used alone means.
- Presenters should speak directly into the microphone. Do not cover your mouth when speaking.
- Presenters should speak clearly and at a moderate pace. This practice promotes understanding in the audience and allows sign language interpreters or CART transcribers time to translate what you are saying.
- If a presentation includes a video, it MUST be captioned.
Individuals who are blind or have low vision may not be able to read standard-sized print on your handouts. Be sure to bring appropriate numbers of your handouts in one or more of the following formats, to ensure full participation in your session. Anyone presenting who does not have appropriately accessible handout formats available will be asked not to reference the materials in their presentation.
- Large print should be printed on single-sided 8.5″ by 11″ paper and stapled at the top left corner.
- Use portrait orientation, unless a visual element requires landscape orientation to achieve maximum visibility.
- Left justify all paragraphs and do not use columns.
- Keep a one-inch margin on all sides.
- Use 18-point font for all text, including: body text, footers, page numbers, references, disclaimers, and labels on charts and graphs. Larger fonts may be used for headings. Individual users may request fonts larger than 18-point as an accommodation.
- Use a bold serif font (such as Times New Roman) for body text and a bold, simple sans-serif font (such as Arial) for headings and other information that is set apart from body text. Do not use any compressed fonts. Make lines heavy/thick in charts and graphs.
- Use a minimum of 1.5 line spacing; use double spacing when possible.
- Do not use small caps, italics or all caps for text. Use initial caps and lowercase for titles and text.
- Use underlining for emphasis instead of italics.
- Delete decorative graphics that do not contribute to the meaning of the information being presented.
- Meeting participants who are blind or have low vision may prefer to copy text files of your presentations and have their screen readers or other computer software convert the materials.
- Computer files in Rich Text or ASCII: “Rich Text Format” (RTF) is a standard formalized by Microsoft Corporation for specifying formatting of documents. RTF files are actually ASCII files with special commands to indicate formatting information, such as fonts and margins.
- The National Library Service Resource Directories list sources of Brailed materials. For more information, visit the Library of Congress’ website. Registered YoungStroke 2015 attendees needing Brailed materials must indicate the requirement on their conference registration form; presenters should check with YoungStroke to determine if meeting attendees have indicated a need for Brailed materials
Accessibility: PowerPoint Presentations
PowerPoint presentations are commonly used among session presenters as an effective way to display ideas and data. Because PowerPoint is a visual medium, presenters should be sure to make presentations accessible to all audience members. For more information on creating accessible PowerPoint presentations, including an accessible template, download this PowerPoint presentation.
- Title fonts should be 44 pt. or greater. Text fonts should be 36 pt. or greater.
- Don’t try to cram too many slides into your presentation. Allow your audience time to read slides.
- Place no more than 6 lines of text on a slide (excluding columns).
- Many people with disabilities use text-based screen reading software and computer devices.
- Note that graphics often cannot be read with screen readers and other text-based devices.
- Replace graphics with text whenever possible.
- If graphics are used, include a detailed explanation of the meaning of that charts or graphic in a descriptive text-only slide included immediately after the graphic slide. Note that the meaning of the graphic is needed, not a description. For example:
- No: “Chart with blue and red bars.”
- Yes: “Data from this chart illustrates that people with disabilities report spending more time in the emergency room than people without disabilities.”
- Slide transitions.
- Busy slide backgrounds.
- Chart filler patterns.
- Over-crowding text.
- Color schemes providing low contrast.
- Charts without text descriptions.
- Videos that are not captioned.
Poster presenters should consider all possible audience participants when creating their poster, including those who are blind or have low vision, those who are deaf or hard of hearing and those with mobility or physical challenges.
- Keep tacks and push-pins off the floor; they can puncture wheelchair and scooter tires.
- Bring a CD or flash drive file of your poster in text or descriptive PowerPoint format for attendees who are blind or have low vision.
- Offer to describe your poster to attendees who are blind or have low vision.
- If you have access to a laptop computer with voice output software, prepare a brief description of your poster for listeners who are blind or have low vision.
- Consider modifying your poster font and layout to make it accessible to attendees with low vision. Read “Guidelines for Creating Accessible Printed Posters” for information on modification techniques.
- If your poster includes video of any kind, you must have captions available for that video.
Accessibility: Person-First Language
YoungStroke 2015 requires that all presenters use person-first language at all times during their presentation. This means that the person is emphasized first, and the disability noted second. For example:
Use: person with a disability Not: disabled person
Use: woman who is blind Not: blind woman
For more information on person-first language, consider the following resources:
Contact Miranda Brenneman at email@example.com with any questions you have about ensuring your presentation is accessible to all participants at YoungStroke 2015.
About YoungStroke 2015
YoungStroke 2015 provides an opportunity to collectively celebrate our young stroke survivorship, develop a public policy agenda and share strategies in research, education and social support. For more information, click here.
With your participation, YoungStroke 2015 moves our community toward greater visibility and engagement by policymakers. For this, we sincerely thank you!